CD ROM Paradise Collection 4/CD ROM Paradise Collection 4 1995 Nov.iso/business/apmad520.zip/APTMA.HLP

Text File | 1994-09-12 | 19KB | 372 lines

$01Main Menu
%The Main Menu is the gateway to the functions provided by the APT Mailing
Assistant.
#Print a Single Envelope/Maintain Address File
Provides the function to print a single envelope or label, create a new
address file, and add, delete, or change names in an existing address file.
#Generate a Bulk Mailing
Provides the ability to generate a mailing using any of the address files
created by the APT Mailing Assistant.  With this function, you can create a
bulk mailing of envelopes or labels, create return envelopes, or create
statistics for the bulk mailing showing the number of pieces of mail that meet
each of the zip code breakdowns required for bundling bulk mail.
#List an Address File
List the contents of an address file on the screen or printer.
#Merge Two Address Files
Merges names and addresses from one address file into a second address file.
#Delete an Address File
Deletes an address file.
#Import/Export Files
Allows you to import or export an address file in either a text format or the
format used by CASS certification.
#Setup the Printer and Paper
Allows you to set the type of printer you will be using, the size of
envelopes or labels you are printing, and if the printer feed will be manual
or automatic.
@Esc - Terminate Program
This key indicates you have completed processing with the APT Mailing
Assistant and want to terminate the program.
@F1 - Help
This key displays the Help screens for this menu.
@F10 - Process Option
This key indicates you are finished with the menu and want it to be processed.

$02Printer/Paper Setup Menu
%This menu allows you to set the type of printer you will be using, the size
of envelopes or labels you are printing, and if the printer feed will be
manual or automatic.  The options you set here will remain in effect until you
return to this menu and change them.  Status lines appear on each menu of the
system to indicate your selections.
#Paper Size
Provides a list of the sizes of envelopes and labels that are available.
#Printer Type
Provides a list of the classes of printers supported.
#Manual or Automatic Feed
For laser printers only, whether the labels or envelopes will be fed auto-
matically or manually.  For labels, automatic feeding means the labels are
loaded in the primary paper source.  For envelopes, automatic feeding means
your printer is equipped with an envelope feeder and recognizes the PCL
command to select that source.
@Esc - Terminate Program
This key indicates you have completed processing with the APT Mailing
Assistant and want to terminate the program.
@F1 - Help
This key displays the Help screens for this menu.
@F10 - Update Information
This key indicates you are finished with the menu and want it to be processed.

$03Print a Single Envelope or Label
%The Print Single Envelope/Maintain Address File menu is the heart of the APT
Mailing Assistant.  Using this menu you can create new address files, print
print single envelopes or labels, and add, delete, or change names in an
address file.
#Address File Name
This tells the APT Mailing Assistant which address file you want to work with
for a particular operation.  To print a single envelope or label you do not
need to use a file at all, but can simply type in all of the information into
the return and send to addresses.  If you specify an address file, you must
specify the complete path for the address file unless the file is in the
current directory.
#Return Address
This field contains the name and address you want to appear in the return
address portion of the envelope.  The field is initially filled in with the
last return address used.  The name and address that appear here need not be
in any of your address files (you could have manually entered it the last
time).  You may manually enter a new name or look up a name in an address
file.
%When filling in this field, the city, state, and zip code for the return
address must be entered on the last line of the field.  Intervening blank
lines will not be printed on the envelope.
%If you use envelopes that are preprinted with a return address, you may leave
this entire field blank.
#Send To Address
This field contains the name and address you want to appear in the send to
portion of the envelope.  The last send to address used appears here.  You may
manually enter a new name or look up a new name in an address file.  The last
line of the field must contain the city, state, and zip code of the recipient
of the letter.  The 5 or 9 digit zip code specified here is used to generate
the POSTNET code.  When a 9 digit zip code is entered, APT Mailing Assistant
will calculate a delivery point for the address.  The program uses the last
completed line prior to the city, state, zip code line to calculate this
delivery point and add it to the generated POSTNET bar code.
@F1 - Help
This key displays the Help screens for this menu.
@F3 - Save the Return Name
Saves the name and address in the return address field in the address file
indicated in the Address File field.
@F4 - Save the Send Name
Saves the name and address in the send to address field in the address file
indicated in the Address File field.
@F5 - Delete a Name
Allows you to delete a name and address from the address file indicated by
selecting it from a selection list.
@F6 - Find a Return Name
Allows you to select the return name and address from the address file
indicated by selecting it from a selection list.
@F7 - Find a Send Name
Allows you to select the send to name and address from the address file
indicated by selecting it from a selection list.
@F8 - Change Adr File
Move the cursor to the Address File Name field allowing you to specify a new
file name.  You may also use the [Tab] key to get to this field.
@F10 - Print
Prints the information in the menu on an envelope or label.
@Esc - Return to Main Menu
Returns to the Main Menu.

$04Bulk Mailing
%The bulk mail option of APT Mailing Assistant provides a business or
organization the ability to generate a bulk mailing using any of the address
files created by the program.  For a bulk mailing you may specify that all of
the names in a file should be used for the mailing.  You may also limit the
mailing to only certain cities, states, or zip codes.
%You may also obtain printed statistics for the bulk mailing.  The statistics
sheet shows the number of pieces of mail that meet each of the zip code
breakdowns required for bundling bulk mail.  There are totals for each 9
digit, 5 digit, and 3 digit zip code grouping as well as totals for the state
and multistate groups.  Each of these groups also contains a total of the
number of pieces of mail that can be delivery point bar coded.
%Finally, if the address file being used for the bulk mailing contains the
return address name shown on the screen, no envelope or label will be printed
with this name as the send to address.
#Address File Name
This is the name and path of the address file to be used in the bulk mailing.
This may be the name of any address file maintained by APT Mailing Assistant.
#Return Address
If envelopes are being used for the bulk mailing, this is the name that will
be the return address on all of the envelopes or larger labels being mailed.
If you are using envelopes pre-printed with a return address, you should make
this field blank.  If you are printing return envelopes, this is the name that
will be the send to address on all of the envelopes or larger labels being
created.  If smaller labels are being used in the bulk mailing, this name is
not used except to keep a label with the same name from being generated.
#Mail to Zip Codes __ Through __
The beginning and ending zip codes from the address file to be included in
this bulk mailing.  You may specify a 5 or 9 digit zip code.  If you specify a
5 digit zip code for the starting zip code, it is assumed you want to start
with lowest code that begins with those 5 digits.  For example, specifying a
starting zip code of 12345 is the same as specifying a starting zip code of
12345-0000.  If you specify a 5 digit zip code for the ending zip code, for
example 34567, it's the same as specifying 34567-9999.
#Permit Number
For laser printers and envelopes only.  The number of your bulk mailing
account at the post office.  This will cause the program to print a permit box
in the upper right corner of your envelopes.  If you supply a permit number,
you must also provide the city and state of the Post Office holding the
permit.  If a number is not supplied, no box is printed.
#Permit City
For laser printers and envelopes only.  The city of the Post Office that holds
your bulk mailing permit.  This must be supplied if a permit number is
entered.
#State
For laser printers and envelopes only.  The state of the Post Office that
holds your bulk mailing permit.  This must be supplied if a permit number is
entered.
#Bulk, Non-Profit, Sorted First Class
The selection is printed in the permit box as the type of mailing being
performed. Non-Profit is 3rd class mail used by non-profit organizations;
Sorted First Class is used for pre-sorted first class mail; and Bulk is
bulk or 3rd class mail used by other organizations.
#Take ZIP+4 Discount
This selection prints ZIP+4 Bar Codes in the permit box. This should be
selected only if all of your mailing has 9 digit zip codes.
@Esc - Return to Main Menu
Returns to the Main Menu.
@F1 - Help
This key displays the Help screens for this menu.
@F8 - Print Return Envelopes
This key indicated you have completed the menu and want to print your return
envelopes.
@F9 - Print Statistics
This key will print the statistics for your bulk mailing.
@F10 - Print Bulk Mailing
This key indicates you have completed the menu and want to print your bulk
mailing.
$05List Address File
%Allows you to list the contents of an address file created by the APT Mailing
Assistant.
#Address File Name
This is the name and path of the address file to be listed.  This may be the
name of any address file maintained by APT Mailing Assistant.
#Place Listing on Display or Printer
Enter a 'D' if you want the names listed on the display, 'P' to list them on
the system printer.
#City - State
Optionally, you may list only the records for a specific city, a specific
state, or a specific city-state combination.  If you do not want to limit the
listing, leave these fields blank.
#List Zip Codes ____ Through ____
You may list only those records that fall into a range of zip codes.  These
fields are ignored if a city or state is specified.
@Esc - Return to Main Menu
Returns to the Main Menu.
@F1 - Help
This key displays the Help screens for this menu.
@F10 - List File
This key indicates you are finished with the menu and want it to be processed.

$06Merge Two Address Files
%APT Mailing Assistant allows you to merge two address files together into a
single file (called the target file).  If the target file does not exist at
the beginning of this operation it is created.  If it does exist, all of the
records in the from file are merged into the target file in their proper
place.  As the merge occurs, a check is made to determine if the target file
already contains a record with the name being inserted.  In these cases you
are asked if you want to include the record being merged in the target file or
if you want to skip it.  At the conclusion of the merge the target file
contains all of its original records plus all of the selected records in the
from file.  Thus, "merging" an address file into a new file is an easy way to
copy an address file.  The from file also still exists after the operation.
#From Address File Name
The path and address file name whose records are to be merged into another
file.
#Into Address File Name
The path and address file name where the records are to be inserted (i.e.  the
target file).  If this file doesn't exists, it will be created.
#City - State
Optionally, you may merge only the records for a specific city, a specific
state, or a specific city-state combination.  If you want to merge all cities
and states or have specified a zip code range, leave these fields blank.
#Merge Zip Codes ____ Through ____
You may merge only those records that fall into a range of zip codes if you
desire.  These fields are ignored if a city or state is specified.
@Esc - Return to Main Menu
Returns to the Main Menu.
@F1 - Help
This key displays the Help screens for this menu.
@F10 - Merge Files
This key indicates you are finished with the menu and want it to be processed.

$07Delete Address File
%APT Mailing Assistant files are normal DOS files and may be deleted by using
the DOS "DEL" command as long as both the data file and the .PTR file are
deleted.  However, you may use the Delete an Address File menu to easily
delete an address file.
#Delete Address File
This is the name and path of the address file to be deleted.  This may be the
name of any address file maintained by APT Mailing Assistant.
@Esc - Return to Main Menu
Returns to the Main Menu.
@F1 - Help
This key displays the Help screens for this menu.
@F10 - Delete File
This key indicates you are finished with the menu and want it to be processed.

$08Import/Export Files
%The Import/Export menu allows you to import or export APT Mailing Assistant
address files in two different formats.  One provides a means for you to
transfer data between the APT Mailing Assistant and your favorite database
program.  The second provide you with a facility to create files to send to
the U.S.  Postal Service for CASS certification, and to read the files
returned to you.
%You can use names and addresses you may already have in another database
program such as PC File or DBASE by "importing" such information from the
other database.  You may also "export" name and address information from an
APT Mailing Assistant file to another database.  In each case the information
is transferred by creating an intermediate file in the common "comma delimited
string" format.  Most common database programs can import and export files
with this format.  Check your database program's documentation to see if it
supports this format.  To use the import or export capability you should be
aware of the field definitions within APT Mailing Assistant that make up a
name and address record.  These definitions are listed in User's Guide.
#Import a CASS Certified File
Allows you to import a CASS certified file into the APT Mailing Assistant.
#Import a Text File
Allows you to import a text file in the comma delimited string format into
the APT Mailing Assistant.
#Export a File for CASS Certification
Allows you to export an address file from the APT Mailing Assistant for CASS
certification.
#Export an Address File
Allows you to export an address file from the APT Mailing Assistant in the
comma delimited string format.
@Esc - Return to Main Menu
Returns to the Main Menu.
@F1 - Help
This key displays the Help screens for this menu.
@F10 - Process Option
This key indicates you are finished with the menu and want it to be
processed.

$09Import a CASS Certified File
%Import a Cass Certified File allows you to import an address file that has
been CASS certified by the U.S.  Postal Service into the APT Mailing
Assistant.
%You will be given the option to produce a report detailing each record being
imported and any associated certification codes.  Many of these codes will not
be errors and the meaning for all of the codes is shown in the "Address File
Standardization on Diskette - Order Form and Instructions" pamphlet available
from the Postal Service.
#Import File Name
The path and name of the CASS certified file returned to you from the U.S.
Postal Service National Customer Support Center whose information will be used
to create an APT Mailing Assistant address file.  This file must be have
originally been exported using the Export a File for CASS Certification menu.
#Into File Name
The path and name to be used to create an APT Mailing Assistant address file
to contain the records being imported.  This file must not already exist.
@Esc - Return to Main Menu
Returns to the Main Menu.
@F1 - Help
This key displays the Help screens for this menu.
@F10 - Import CASS File
This key indicates you are finished with the menu and want it to be
processed.

$10Import a Text File
%APT Mailing Assistant allows you to import a text file from your favorite
database program.
#Import File Name
The path and name of the text file whose information will be merged into an
APT Mailing Assistant address file.  This file must contain comma delimited
strings as described in the previous section.
#Into File Name
The path and name of an APT Mailing Assistant address file to contain the
records being imported.  If this file exists, the imported records are merged
into it and duplicates are flagged.  If the file does not exist, it is
created.
@Esc - Return to Main Menu
Returns to the Main Menu.
@F1 - Help
This key displays the Help screens for this menu.
@F10 - Import File
This key indicates you are finished with the menu and want it to be
processed.

$11Export for CASS Certification
%The APT Mailing Assistant will export an address file in the format required
for CASS Certification by the U.S. Postal Service.
#Address File Name
The path and name of an APT Mailing Assistant address file whose records are
to be exported.
#Export File Name
The path and name of the text file to contain the exported information from
the address file.  This file will be in a format that it can be sent to the
Postal Service Customer Support Center for certification.
@Esc - Return to Main Menu
Returns to the Main Menu.
@F1 - Help
This key displays the Help screens for this menu.
@F10 - Export File
This key indicates you are finished with the menu and want it to be
processed.

$12Export an Address File
%APT Mailing Assistant will export an address file for use in your favorite
database program.
#Address File Name
The path and name of an APT Mailing Assistant address file whose records are
to be exported.
#Export File Name
The path and name of the text file to contain the exported information from
the address file.  This file will contain comma delimited strings as described
in the previous section.
@Esc - Return to Main Menu
Returns to the Main Menu.
@F1 - Help
This key displays the Help screens for this menu.
@F10 - Export File
This key indicates you are finished with the menu and want it to be
processed.